Human Resources
PEOPLEMARK is seeking a payroll and Benefits Coordinator for our client in Saint Clair MI.
Role Summary
Coordinates and administers employee benefit plans including medical, dental, vision, prescription, life, wellness, FMLA, STD/LTD, and 401K plans. Works closely with client's Corporate office in the administration of all Benefit Programs and makes recommendations for updates and improvements. Payroll Processing of all employees. Monitor application of Company policy, as it relates to payroll , for consistency.
The Benefits Coordinator is responsible to ensure that the Customer, People, and Investor goals are balanced and met.
Key Responsibilities
· Conduct new hire benefits orientation.
· Enroll new employees in benefit plans by the company set timeline for submitting benefits paperwork. Enroll new employees that do not submit paperwork into default employee only coverage.
· Collect appropriate dependent documentation and administer spousal cost comparison as needed.
· Ensure all new employees on benefits and terminations receive COBRA notices according to legal standards.
· Lead the annual open enrollment process, conduct open enrollment meetings, print documentation needed, and coordinate the distribution and collection of documents required.
· Provide employee benefits counseling as needed: new hires, status changes, terminations, disability/death claims, retirements, etc.
· Process benefits changes for “life events” and communicate changes to payroll for update of benefits costs.
· Lead the coordination of an annual wellness fair with the benefits vendors. Support and promote wellness programs.
· Assist employees with benefits claims issues by validating our internal system is correct and directing employees to the appropriate contacts for the benefits vendors. Escalating major issues to our Corporate Benefits Administrators.
· Maintain employee benefit files and other record keeping.
· Make and communicate changes based on monthly age reports for benefits changes need in accordance to the benefits plans.
· Conduct monthly audits of benefits to ensure all new hires and terminations are entered into the HRIS system and validate against payroll’s report of entered deductions.
· Manage all reporting and compliance for benefits programs.
· Maintain employee benefits systems and ensure benefits changes are entered appropriately in payroll system.
· Working with the COBRA administration, ensure all paperwork is processed appropriately.
Key Resp. Cont.
Administer all leave programs including FMLA and STD/LTD in accordance with legal requirements and company policies.
· Maintain tracking of leave status and leave hours and provide reports for KPIs accordingly.
· Assist with business process improvement and department’s workflow; develop/maintain standard operating procedures.
· Support HR team as needed for various HR project and/or employee events.
· Participate in benefits training and updates provided by corporate or outside vendors as needed or required. Maintain knowledge of industry standards and legal requirements in Benefits Administration.
· Review payroll records for input into payroll. Includes names, rates of pay, occupations of newly hired workers, and changes in wages and departments.
· Contact with payroll processing company to ensure calculations are correct for payroll.
· Record new or changed pay rates in computerized payroll system.
· Compute pay in accordance with company policy. Documents any policy issues or changes for monthly review with controller, and for feedback to H.R.
· Review payroll to ensure accuracy.
· Set up procedures to improve efficiency of payroll.
· Ensure management reports are provided as needed (eg. weekly OT reports, monthly payroll journal).
· Ensure timely preparation and submission of external reports/payments (ie. Insurance, 401K, garnishments etc.).
· Edit weekly billings for temporary help and prepares for payment.
· Enter data and submit claims for EZA (to include EZA training credits) and EZA2.
· Enter payroll deductions for company store/safety shoe purchases.
· Track vacation balances and headcount.
· Profit sharing file creation and submit to Corporate.
· Perform other duties as required.
Key Qualifications/Requirements
· Associate degree (A.A.) or equivalent from two-year college or technical school, plus 2+ years of Benefits Administration experience required; or 4+ years Benefits Administration experience and/or training; or equivalent combination of education and experience.
· Must have experience with FMLA, STD/LTD, benefits costs analysis, and benefits administration.
· Must have experience with ADP payroll administration for approximately 300+ employees.
· Automotive and/or manufacturing plant experience preferred.
· Ability to maintain confidentiality.
· Strong organizational skills and attention to detail.
· Time management skills and ability to work independently as well as with a team.
Additional Information
POSITION REQUIREMENTS:
Communication Skills
· Read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.
· Write reports, business correspondence, and procedure manuals.
· Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
· The main language proficiency shall be in the English language with a Grade Level greater than 12.
Mathematical Skills
· Work with mathematical concepts such as probability and statistical inference.
· Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
· Reasoning Ability
Ability to:
· Define problems, collects data, establish facts, and draw valid conclusions.
· Interpret an extensive variety of technical instructions in mathematical or diagram form.
· Physical Demands / Work Environment
PHYSICAL DEMANDS:
Typically, the employee may sit comfortably to perform the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
EQUIPMENT / TOOLS USED:
Some of the equipment and tools used are computer, telephone, fax machine, copier/printer, and a projector.
ADDITIONAL SKILLS OR ABILITIES WOULD BE HELPFUL FOR THE JOB:
· Time management skills and ability to work independently as well as with a team.
· Problem solving skills; ability to gather and analyze information.
· Teamwork; willing and eager to help other and share knowledge and skills.
AREAS OF TRAINING REQUIRED:
Must have New Hire Orientation, Safety, and Understanding of the Charter prior to or within the first two weeks of assuming the role.
TEAM MEMBER’S JOB PROGRESS BE MONITORED FOR COMPETENCY BY:
Performance Assessment conducted by Supervisor and/or Department Manager.
POSITION RELEVANCE TO ACHIEVING QUALITY OBJECTIVES:
The applications created help provide accurate data that assists in monitoring the implementation of systems/goals.
OTHER PERTINANT OR RELEVANT INFORMATION:
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
PEOPLEMARK is seeking a payroll and Benefits Coordinator for our client in Saint Clair MI.
Role Summary
Coordinates and administers employee benefit plans including medical, dental, vision, prescription, life, wellness, FMLA, STD/LTD, and 401K plans. Works closely with client's Corporate office in the administration of all Benefit Programs and makes recommendations for updates and improvements. Payroll Processing of all employees. Monitor application of Company policy, as it relates to payroll , for consistency.
The Benefits Coordinator is responsible to ensure that the Customer, People, and Investor goals are balanced and met.
Key Responsibilities
· Conduct new hire benefits orientation.
· Enroll new employees in benefit plans by the company set timeline for submitting benefits paperwork. Enroll new employees that do not submit paperwork into default employee only coverage.
· Collect appropriate dependent documentation and administer spousal cost comparison as needed.
· Ensure all new employees on benefits and terminations receive COBRA notices according to legal standards.
· Lead the annual open enrollment process, conduct open enrollment meetings, print documentation needed, and coordinate the distribution and collection of documents required.
· Provide employee benefits counseling as needed: new hires, status changes, terminations, disability/death claims, retirements, etc.
· Process benefits changes for “life events” and communicate changes to payroll for update of benefits costs.
· Lead the coordination of an annual wellness fair with the benefits vendors. Support and promote wellness programs.
· Assist employees with benefits claims issues by validating our internal system is correct and directing employees to the appropriate contacts for the benefits vendors. Escalating major issues to our Corporate Benefits Administrators.
· Maintain employee benefit files and other record keeping.
· Make and communicate changes based on monthly age reports for benefits changes need in accordance to the benefits plans.
· Conduct monthly audits of benefits to ensure all new hires and terminations are entered into the HRIS system and validate against payroll’s report of entered deductions.
· Manage all reporting and compliance for benefits programs.
· Maintain employee benefits systems and ensure benefits changes are entered appropriately in payroll system.
· Working with the COBRA administration, ensure all paperwork is processed appropriately.
Key Resp. Cont.
Administer all leave programs including FMLA and STD/LTD in accordance with legal requirements and company policies.
· Maintain tracking of leave status and leave hours and provide reports for KPIs accordingly.
· Assist with business process improvement and department’s workflow; develop/maintain standard operating procedures.
· Support HR team as needed for various HR project and/or employee events.
· Participate in benefits training and updates provided by corporate or outside vendors as needed or required. Maintain knowledge of industry standards and legal requirements in Benefits Administration.
· Review payroll records for input into payroll. Includes names, rates of pay, occupations of newly hired workers, and changes in wages and departments.
· Contact with payroll processing company to ensure calculations are correct for payroll.
· Record new or changed pay rates in computerized payroll system.
· Compute pay in accordance with company policy. Documents any policy issues or changes for monthly review with controller, and for feedback to H.R.
· Review payroll to ensure accuracy.
· Set up procedures to improve efficiency of payroll.
· Ensure management reports are provided as needed (eg. weekly OT reports, monthly payroll journal).
· Ensure timely preparation and submission of external reports/payments (ie. Insurance, 401K, garnishments etc.).
· Edit weekly billings for temporary help and prepares for payment.
· Enter data and submit claims for EZA (to include EZA training credits) and EZA2.
· Enter payroll deductions for company store/safety shoe purchases.
· Track vacation balances and headcount.
· Profit sharing file creation and submit to Corporate.
· Perform other duties as required.
Key Qualifications/Requirements
· Associate degree (A.A.) or equivalent from two-year college or technical school, plus 2+ years of Benefits Administration experience required; or 4+ years Benefits Administration experience and/or training; or equivalent combination of education and experience.
· Must have experience with FMLA, STD/LTD, benefits costs analysis, and benefits administration.
· Must have experience with ADP payroll administration for approximately 300+ employees.
· Automotive and/or manufacturing plant experience preferred.
· Ability to maintain confidentiality.
· Strong organizational skills and attention to detail.
· Time management skills and ability to work independently as well as with a team.
Additional Information
POSITION REQUIREMENTS:
Communication Skills
· Read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.
· Write reports, business correspondence, and procedure manuals.
· Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
· The main language proficiency shall be in the English language with a Grade Level greater than 12.
Mathematical Skills
· Work with mathematical concepts such as probability and statistical inference.
· Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
· Reasoning Ability
Ability to:
· Define problems, collects data, establish facts, and draw valid conclusions.
· Interpret an extensive variety of technical instructions in mathematical or diagram form.
· Physical Demands / Work Environment
PHYSICAL DEMANDS:
Typically, the employee may sit comfortably to perform the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
EQUIPMENT / TOOLS USED:
Some of the equipment and tools used are computer, telephone, fax machine, copier/printer, and a projector.
ADDITIONAL SKILLS OR ABILITIES WOULD BE HELPFUL FOR THE JOB:
· Time management skills and ability to work independently as well as with a team.
· Problem solving skills; ability to gather and analyze information.
· Teamwork; willing and eager to help other and share knowledge and skills.
AREAS OF TRAINING REQUIRED:
Must have New Hire Orientation, Safety, and Understanding of the Charter prior to or within the first two weeks of assuming the role.
TEAM MEMBER’S JOB PROGRESS BE MONITORED FOR COMPETENCY BY:
Performance Assessment conducted by Supervisor and/or Department Manager.
POSITION RELEVANCE TO ACHIEVING QUALITY OBJECTIVES:
The applications created help provide accurate data that assists in monitoring the implementation of systems/goals.
OTHER PERTINANT OR RELEVANT INFORMATION:
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.