We are seeking an experienced Plant Admin for a contractual role lasting approximately 1 year, with the possibility of being extended longer; based upon demand.
Location: Onsite in Owensboro, KY 
Pay Rate: $35 - $40 per hour (based upon experience) 

Interested applicants should supply an updated resume, reflecting qualified experience relatable to the expectations listed below. 

Position Summary 

The Plant Administrator provides administrative and coordination support for site leadership and key business functions within the manufacturing facility. This role is responsible for executive calendaring, travel coordination, expense management, visitor support, meeting and event logistics, and day-to-day administrative operations. The Plant Administrator serves as a central point of coordination, ensuring efficient execution of leadership activities, site events, and administrative processes. 

This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced manufacturing environment. 

Key Responsibilities 

Executive and Leadership Support 

• Manage complex calendars for site leadership, scheduling meetings across multiple functions and time zones. 

• Coordinate meeting logistics, conference room reservations, and virtual meeting arrangements. 

• Prepare meeting materials, presentations, agendas, and supporting documentation. 

• Assist with follow-up actions and tracking key commitments. 

• Support leadership team communications and administrative needs. 

Travel and Expense Administration 

• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries. 

• Prepare detailed travel schedules and support documentation. 

• Submit, reconcile, and track expense reports in accordance with company policies. 

• Maintain travel and expense records and resolve discrepancies as needed. 

Site Event and Meeting Logistics 

• Plan and coordinate site leadership meetings, town halls, employee events, training sessions, and executive visits. 

• Arrange catering, room setup, and transportation. 

• Coordinate schedules and logistics for visitors, auditors, and corporate personnel. 

• Support recognition events, employee engagement activities, and special site programs. 

Administrative Operations 

• Maintain administrative records, files, and site documentation. 

• Coordinate office supplies, administrative purchases, and vendor services. 

• Assist with purchase requisitions, invoice processing, and budget tracking as assigned. 

• Ensure meeting rooms and common administrative areas remain organized and prepared for use. 

Communication and Coordination 

• Serve as a key point of contact for internal and external stakeholders. 

• Communicate effectively with site employees, leaders, vendors, and visitors. 

• Maintain confidentiality of sensitive business, personnel, and operational information. 

• Support cross-functional coordination and special projects as assigned. 

Required Qualifications 

• Associate degree or equivalent experience. 

• 3+ years of administrative, executive assistant, office management, or coordinator experience. 

• Experience supporting senior leaders and managing complex schedules. 

• Proficiency with Microsoft Office and Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel. 

• Experience coordinating travel arrangements and expense reporting. 

• Strong organizational and time-management skills. 

• Excellent written and verbal communication skills. 

• Ability to work independently and manage multiple priorities simultaneously. 

Preferred Qualifications 

• Bachelor's degree. 

• Experience supporting leadership teams within a manufacturing, industrial, or operations environment. 

• Experience planning large meetings, leadership events, or site-wide activities. 

• Familiarity with SAP, Concur, or similar travel, expense, or purchasing systems. 

• Experience interacting with executive-level stakeholders.